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AGENDA: For May 4, 2013 Meeting

OHS Class of ’63 Planning Committee

AGENDA

May 4, 2013, 10:00 am

at the MarriottResidence Inn, Oxnard

Call meeting to order.

Committee members present:

I.REUNION EXPENSES

1. Report from Rita regarding DJ fee.

2. Discuss and estimate other expenses: Name tags and holders, postage, stationery, decorations, and other miscellaneous items.

3. Determine estimated total cost of Reunion and set the per-person registration fee.

II.ADDITIONAL REUNION PLANNING ITEMS:

1. Report from Phil regarding his email and postal mail campaigns requesting updates of classmate contact information.

2.Set a preliminary event time schedule: Registration, attendee photo, happy hour, dinner, “open mic” time, recognitions, door prizes, dancing, etc.

III.TOUR THE REUNION VENUE TO MAKE PRELIMINARY PLANS FORSET-UP:

1.Check-in table location.

2. Location of camera for attendee photos upon arrival.

3. Location ofmemorial display of deceased class members.

4. Signs, banners, decorations, and additional centerpieces.

5.Location of buffet tables and cash bar.

6. Location of DJ and equipment.

IV.ADDITIONAL PLANNING ITEMS:

1.Name tags: Design & production.

2.Door prizes. Names of volunteers and items being volunteered.

3.Reunion Memory Book: Determine content, length of individual submissions, how classmates can submit, how to distribute.

4.Photo CD/DVD of pictures taken during the evening: How to collect photos from other attendees, and how disc will be distributed.

5.Determine recognition categories: Farthest travel, most grandchildren, most hair, least hair, etc.?

6.Day-After Picnic: Location, time, etc.

7.Other items as suggested by committee members.

NEW BUSINESS:

ADJOURNMENT


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